What is AP_INVOICES_ALL?

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AP_INVOICES_ALL is the name of a database table in the Oracle E-Business Suite (EBS). It is used to store data for Accounts Payable Invoices in the system. This table holds the header information for the invoices such as invoice number, invoice date, supplier information, terms and so on. It also holds the line items details of the invoice such as item description, quantity and unit price. The table is linked to other tables such as AP_SUPPLIERS, AP_INVOICE_LINES_ALL, AP_PAYMENT_SCHEDULES_ALL etc to provide a complete picture of the invoice and its related data.

AP_INVOICES_ALL – Explanation

AP_INVOICES_ALL is a table in the Oracle E-Business Suite (EBS) that is used to store data for Accounts Payable Invoices. The table contains information about the invoices, such as invoice number, invoice date, supplier information, terms, and so on.

The table holds the header information for the invoices, such as:

  • INVOICE_ID: A unique identifier for the invoice.
  • INVOICE_NUM: The invoice number assigned by the supplier.
  • INVOICE_DATE: The date the invoice was issued by the supplier.
  • SUPPLIER_ID: A foreign key that references the supplier in the AP_SUPPLIERS table.
  • TERMS_ID: A foreign key that references the terms of the invoice in the AP_TERMS table.
  • CURRENCY_CODE: The currency code for the invoice.
  • AMOUNT: The total amount of the invoice.

The table also holds the line items details of the invoice, such as:

  • LINE_NUM: A unique identifier for the line item.
  • DESCRIPTION: A description of the item.
  • QUANTITY: The number of items in the line item.
  • UNIT_PRICE: The unit price of the item.
  • LINE_AMOUNT: The total amount of the line item.

The table is linked to other tables such as AP_SUPPLIERS, AP_INVOICE_LINES_ALL, AP_PAYMENT_SCHEDULES_ALL etc to provide a complete picture of the invoice and its related data.

AP_SUPPLIERS table contains the information about the suppliers such as supplier name,address,contact information etc AP_INVOICE_LINES_ALL table contains the details of line items of the invoice such as item description,quantity,unit price,line amount etc AP_PAYMENT_SCHEDULES_ALL table contains the information about the payment schedule of the invoice such as due date,amount and so on.

By linking these tables, the EBS system can pull in all the necessary data for an invoice, including the supplier information, line item details, and payment schedule, providing a complete picture of the invoice and its related data. This makes it easy for users to view, manage, and process invoices within the system.

AP_INVOICES_ALL : Tables

To create a table with the specified columns, you would use the SQL CREATE TABLE statement. The syntax for creating a table is as follows:

scssCopy codeCREATE TABLE table_name (
    column_name1 datatype(length, precision) [NOT NULL | NULL] [COMMENT 'comments'],
    column_name2 datatype(length, precision) [NOT NULL | NULL] [COMMENT 'comments'],
    ...
    column_nameN datatype(length, precision) [NOT NULL | NULL] [COMMENT 'comments'],
    [CONSTRAINT constraint_name]
);

For example, to create a table named “AP_INVOICES_ALL” with the specified columns, you could use the following SQL statement:

scssCopy codeCREATE TABLE AP_INVOICES_ALL (
    INVOICE_ID NUMBER(10) NOT NULL,
    INVOICE_NUM VARCHAR2(30) NOT NULL,
    INVOICE_DATE DATE NOT NULL,
    SUPPLIER_ID NUMBER(10) NOT NULL,
    TERMS_ID NUMBER(10) NOT NULL,
    CURRENCY_CODE VARCHAR2(3) NOT NULL,
    AMOUNT NUMBER(10,2) NOT NULL,
    LINE_NUM NUMBER(10) NOT NULL,
    DESCRIPTION VARCHAR2(100) NOT NULL,
    QUANTITY NUMBER(10) NOT NULL,
    UNIT_PRICE NUMBER(10,2) NOT NULL,
    LINE_AMOUNT NUMBER(10,2) NOT NULL,
    STATUS VARCHAR2(10) NOT NULL,
    FLEXFIELD_MAPPING VARCHAR2(50) NOT NULL,
    CONSTRAINT AP_INVOICES_ALL_PK PRIMARY KEY (INVOICE_ID)
);

Note: The above table is just an example and it may not be the exact match of your requirement. Also, you may need to make sure that you have the correct privileges and resources to create the table in the database, and that the table name does not conflict with any existing tables.

Please consult with your DBA or the person who manage the database to create the table.

ap_invoice_distributions_all : What is AP_INVOICE_DISTRIBUTIONS_ALL ?

AP_INVOICE_DISTRIBUTIONS_ALL is a table in the Oracle E-Business Suite (EBS) that is used to store the distribution information of Accounts Payable Invoices. The table is linked with AP_INVOICES_ALL table and contains information about how the invoice amount is distributed among different accounts.

The table contains several columns, including:

  • INVOICE_ID: A foreign key that references the invoice in the AP_INVOICES_ALL table.
  • DISTRIBUTION_NUM: A unique identifier for the distribution.
  • ACCOUNTING_DATE: The date the distribution was made.
  • LINE_TYPE_LOOKUP_CODE: A code that indicates the type of distribution, such as a debit or credit.
  • AMOUNT: The amount of the distribution.
  • GL_DATE: The date the distribution was posted to the General Ledger.
  • ACCOUNT_CLASS: A code that indicates the class of the account, such as an expense or revenue account.
  • ACCOUNT_TYPE: A code that indicates the type of account, such as an asset or liability account.
  • ACCOUNT_CODE_COMBINATION_ID: A foreign key that references the account code combination in the GL_CODE_COMBINATIONS table.

The AP_INVOICE_DISTRIBUTIONS_ALL table allows for multiple distributions to be made against a single invoice, and enables the invoice amount to be split among different accounts. This allows for more granular tracking and reporting of invoice expenses.

By linking the AP_INVOICE_DISTRIBUTIONS_ALL table to the AP_INVOICES_ALL table and GL_CODE_COMBINATIONS table, the EBS system can pull in all the necessary data for an invoice distribution, including the invoice information, distribution details, and account information, providing a complete picture of the invoice distribution and its related data. This makes it easy for users to view, manage, and process invoice distributions within the system.

Example of how a table for storing Accounts Payable Invoice Distribution information might be created using SQL:

scssCopy codeCREATE TABLE AP_INVOICE_DISTRIBUTIONS_ALL (
  DISTRIBUTION_ID NUMBER(10) PRIMARY KEY,
  INVOICE_ID NUMBER(10) NOT NULL,
  ACCOUNT_ID NUMBER(10) NOT NULL,
  AMOUNT NUMBER(15,2) NOT NULL,
  DESCRIPTION VARCHAR2(255),
  CONSTRAINT fk_invoice_id FOREIGN KEY (INVOICE_ID) REFERENCES AP_INVOICES_ALL(INVOICE_ID),
  CONSTRAINT fk_account_id FOREIGN KEY (ACCOUNT_ID) REFERENCES GL_CODE_COMBINATIONS_ALL(COMBINATION_ID)
);

This example creates a table called “AP_INVOICE_DISTRIBUTIONS_ALL” with the following columns:

  • DISTRIBUTION_ID: A primary key and unique identifier for the distribution.
  • INVOICE_ID: A foreign key that references the invoice in the AP_INVOICES_ALL table.
  • ACCOUNT_ID: A foreign key that references the account in the GL_CODE_COMBINATIONS_ALL table.
  • AMOUNT: The amount of the distribution.
  • DESCRIPTION: A brief description of the distribution.

The table also includes two foreign key constraints: one linking the INVOICE_ID column to the INVOICE_ID column in the AP_INVOICES_ALL table, and the other linking the ACCOUNT_ID column to the COMBINATION_ID column in the GL_CODE_COMBINATIONS_ALL table. This ensures that the invoice and account information is valid before the distribution can be recorded.

Please note that this is just an example and may require adjustments depending on the specific requirements of your database.

ap_invoice_payments_all : What is AP_INVOICE_PAYMENTS_ALL ?

AP_INVOICE_PAYMENTS_ALL is a table in the Oracle E-Business Suite (EBS) that is used to store the payment information of Accounts Payable Invoices. The table is linked with AP_INVOICES_ALL table and contains information about how the invoice payments are made.

The table contains several columns, including:

  • INVOICE_ID: A foreign key that references the invoice in the AP_INVOICES_ALL table.
  • PAYMENT_ID: A unique identifier for the payment.
  • PAYMENT_NUM: The payment number assigned by the system.
  • PAYMENT_DATE: The date the payment was made.
  • PAYMENT_AMOUNT: The amount of the payment.
  • CURRENCY_CODE: The currency of the payment.
  • PAYMENT_TYPE: A code that indicates the type of payment, such as a check or electronic payment.
  • BANK_ACCOUNT_ID: A foreign key that references the bank account used for the payment in the AP_BANK_ACCOUNTS_ALL table.
  • BANK_CHARGE_AMOUNT: The bank charges associated with the payment.
  • STATUS: The status of the payment, such as ‘Paid’ or ‘Cancelled’.

The AP_INVOICE_PAYMENTS_ALL table allows for multiple payments to be made against a single invoice, and enables the invoice amount to be paid in different payment methods and currencies. This allows for more granular tracking and reporting of invoice payments.

By linking the AP_INVOICE_PAYMENTS_ALL table to the AP_INVOICES_ALL table and AP_BANK_ACCOUNTS_ALL table, the EBS system can pull in all the necessary data for an invoice payment, including the invoice information, payment details, and bank account information, providing a complete picture of the invoice payment and its related data. This makes it easy for users to view, manage, and process invoice payments within the system.

Example of how a table for storing Accounts Payable Invoice Payment information might be created using SQL:

scssCopy codeCREATE TABLE AP_INVOICE_PAYMENTS_ALL (
  PAYMENT_ID NUMBER(10) PRIMARY KEY,
  INVOICE_ID NUMBER(10) NOT NULL,
  PAYMENT_NUM VARCHAR2(30) NOT NULL,
  PAYMENT_DATE DATE NOT NULL,
  PAYMENT_AMOUNT NUMBER(15,2) NOT NULL,
  CURRENCY_CODE VARCHAR2(3) NOT NULL,
  PAYMENT_TYPE VARCHAR2(30) NOT NULL,
  BANK_ACCOUNT_ID NUMBER(10) NOT NULL,
  BANK_CHARGE_AMOUNT NUMBER(15,2),
  STATUS VARCHAR2(30) NOT NULL,
  CONSTRAINT fk_invoice_id FOREIGN KEY (INVOICE_ID) REFERENCES AP_INVOICES_ALL(INVOICE_ID),
  CONSTRAINT fk_bank_account_id FOREIGN KEY (BANK_ACCOUNT_ID) REFERENCES AP_BANK_ACCOUNTS_ALL(BANK_ACCOUNT_ID)
);

This example creates a table called “AP_INVOICE_PAYMENTS_ALL” with the following columns:

  • PAYMENT_ID: A primary key and unique identifier for the payment.
  • INVOICE_ID: A foreign key that references the invoice in the AP_INVOICES_ALL table.
  • PAYMENT_NUM: The payment number assigned by the system.
  • PAYMENT_DATE: The date the payment was made.
  • PAYMENT_AMOUNT: The amount of the payment.
  • CURRENCY_CODE: The currency of the payment.
  • PAYMENT_TYPE: A code that indicates the type of payment, such as a check or electronic payment.
  • BANK_ACCOUNT_ID: A foreign key that references the bank account used for the payment in the AP_BANK_ACCOUNTS_ALL table.
  • BANK_CHARGE_AMOUNT: The bank charges associated with the payment.
  • STATUS: The status of the payment, such as ‘Paid’ or ‘Cancelled’.

The table also includes two foreign key constraints: one linking the INVOICE_ID column to the INVOICE_ID column in the AP_INVOICES_ALL table, and the other linking the BANK_ACCOUNT_ID column to the BANK_ACCOUNT_ID column in the AP_BANK_ACCOUNTS_ALL table. This ensures that the invoice and bank account information is valid before the payment can be recorded.

Please note that this is just an example and may require adjustments depending on the specific requirements of your database.

ap_invoices_interface : What is AP_INVOICES_INTERFACE ?

AP_INVOICES_INTERFACE is a table in an Oracle E-Business Suite (EBS) database that stores information about Accounts Payable (AP) invoices that are being processed for import into the AP module. This table is used as a staging area for data that is being transferred from external systems or other modules within EBS, before it is validated and moved into the AP_INVOICES_ALL table.

The AP_INVOICES_INTERFACE table typically includes columns such as:

  • INVOICE_NUM: The invoice number
  • INVOICE_DATE: The invoice date
  • VENDOR_ID: The ID of the vendor who issued the invoice
  • AMOUNT: The total invoice amount
  • INVOICE_TYPE: The type of invoice (e.g. standard invoice, credit memo, debit memo)
  • STATUS: The status of the invoice (e.g. new, validated, imported)

Data in the AP_INVOICES_INTERFACE table is typically processed by the Import Invoices program, which validates the data and creates the necessary records in the AP_INVOICES_ALL table and other related tables.

Please note that the specific columns and function of the AP_INVOICES_INTERFACE table may vary depending on the specific version and configuration of your EBS system.

Example of how a table for storing Accounts Payable Invoice information that is being processed for import into the AP module might be created using SQL:

scssCopy codeCREATE TABLE AP_INVOICES_INTERFACE (
  INTERFACE_ID NUMBER(10) PRIMARY KEY,
  INVOICE_NUM VARCHAR2(30) NOT NULL,
  INVOICE_DATE DATE NOT NULL,
  VENDOR_ID NUMBER(10) NOT NULL,
  AMOUNT NUMBER(15,2) NOT NULL,
  INVOICE_TYPE VARCHAR2(20) NOT NULL,
  STATUS VARCHAR2(20) NOT NULL,
  CONSTRAINT fk_vendor_id FOREIGN KEY (VENDOR_ID) REFERENCES AP_SUPPLIERS(VENDOR_ID)
);

This example creates a table called “AP_INVOICES_INTERFACE” with the following columns:

  • INTERFACE_ID: A primary key and unique identifier for the invoice.
  • INVOICE_NUM: The invoice number
  • INVOICE_DATE: The invoice date
  • VENDOR_ID: A foreign key that references the vendor ID in the AP_SUPPLIERS table.
  • AMOUNT: The total invoice amount
  • INVOICE_TYPE: The type of invoice (e.g. standard invoice, credit memo, debit memo)
  • STATUS: The status of the invoice (e.g. new, validated, imported)

The table also includes one foreign key constraint linking the VENDOR_ID column to the VENDOR_ID column in the AP_SUPPLIERS table, this ensures that the vendor information is valid before the invoice can be processed.

Please note that this is just an example and may require adjustments depending on the specific requirements of your database.

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